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In addition to the data elements that are required to determine a student's Expected Family Contribution (EFC), there are critical data elements that must be reported on the Free Application for Federal Student Aid (FAFSA) and appear on the Student Aid Report (SAR) and/or Institutional Student Information Record (ISIR) in order for ISAC to determine a student's eligibility for the Monetary Award Program (MAP).
If any one of the following items on the FAFSA/SAR/ISIR is blank, incomplete or incorrect, ISAC will not be able to determine a student’s MAP eligibility. When counseling students on how to properly complete the FAFSA, please review these critical items to ensure students are providing the information necessary for MAP award. If any corrections are needed, they must be made through the Central Processing System (CPS) to update a student’s record for calculation of MAP eligibility.
Critical Data Items for 2012-13 Eligibility
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2012-13
Paper FAFSA & SAR/ISIR Items |
MAP and IIA Eligibility Results
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Step One:
Item 18* |
Student's State of Legal Residence -- ISAC will load a dependent** student's record to the ISAC database when the student's state of legal residence is blank or is a state other than Illinois, but the parents’ state of legal residence is Illinois and a MAP-approved school is listed as one of the college choices.
If this situation applies, there is no need to process a SAR/ISIR correction. |
Step One:
Item 28 |
Will you have your first bachelor’s degree before July 1, 2012?
Must report "no" to be processed for a MAP award. |
Step One:
Item 29 |
When you begin the 2012-13 school year, what will be your grade level?
Must report an undergraduate grade level to be processed for a MAP award. |
Step Three:
Item 47 |
At the beginning of the 2012-13 school year, will you be working on a master's or doctorate program?
Must report "no" to be processed for a MAP award. |
Step Four:
Item 69 |
Parents' State of Legal Residence -- must be Illinois for dependent students.
Failure to complete this item will produce an incomplete application for MAP for dependent students. |
Step Six:
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Federal School Code or College Name, Address, City and State - must report a MAP-approved school as one of the college choices. |
* Please note: ISAC does not use FAFSA/SAR/ISIR Items 19-20 (Student’s Residence as-of date), nor FAFSA/SAR/ISIR Items
70-71 (Parents' Residence as-of date) to determine Illinois residency.
** If an independent student indicates a state other than Illinois in Item 18, ISAC will not receive the student's information from the CPS.
Student Aid Report (SAR) Corrections
ISAC’s policy regarding corrections to the SAR/ISIR for the Monetary Award Program (MAP), remains consistent with ED's policy on corrections and verification tolerance options of no errors in non-dollar items such as household size or number in college. Corrections must be submitted to the CPS if the Social Security Number (SSN) is wrong or if there were problems with other application questions that are subject to data matches, such as the citizenship questions.
The guidelines for dollar items for Federal Student Aid programs and MAP grant recipients depend on the program, the impact of the changes on the student's eligibility and whether the student is selected for Federal Verification. Refer to the Federal Student Aid (FSA) Handbook - Application and Verification Guide.
School Choices
As long as a school is listed as one of the school choices on the SAR/ISIR, MAPnet calculates the award eligibility for that student for that specific MAPnet school. Refer to FAFSA Corrections for instructions for options to add or delete a school to the schools listed on the SAR.
The number of federal school codes that can be entered on FAFSA on the Web is 10 choices. The number of federal school codes an applicant can include on the 2012-13 paper FAFSA is four. The CPS will send data to each of the school choices listed. When new schools are added, a corresponding number of schools will be removed from the list and will not have automatic access to the student’s information. The Institutional Student Information Record (ISIR) displays up to ten school choices.
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